Reference
Glossary & FAQ for Foreigners in Japan
Last updated: March 2026
Japanese bureaucracy comes with a lot of unfamiliar terms. This page explains the most important ones in plain English, plus answers to the most common questions foreigners ask.
Glossary
Residence Card (在留カード / Zairyū Card)
Your primary ID in Japan as a foreign resident. Issued at the airport or regional immigration bureau upon entry. Must be carried at all times. Contains your visa status, period of stay, address, and work permission. Needed for virtually everything — bank accounts, phone contracts, apartment rentals.
Read the full guide →My Number (マイナンバー)
A 12-digit identification number assigned to every resident of Japan (including foreigners). Used for tax, pension, health insurance, and increasingly for banking and government services. You receive the number automatically when you register your address. The physical My Number Card (マイナンバーカード) is a separate item you need to apply for.
Read the full guide →My Number Card (マイナンバーカード)
A plastic IC card with your photo, name, address, and My Number. Functions as a government-issued photo ID and enables e-Tax filing, online government services, and health insurance card functionality. Apply at your ward office — takes 1-2 months to receive.
Read the full guide →Ward Office / City Hall (区役所 / 市役所)
Your local municipal government office. This is where you register your address (mandatory within 14 days of arrival), enroll in National Health Insurance, get residence certificates (住民票), and handle many administrative procedures. Called 区役所 (ku-yakusho) in wards of major cities, 市役所 (shi-yakusho) in other cities.
Read the full guide →Jūminhyō (住民票)
A certificate of residence issued by your ward office. Proves your registered address. Required for opening bank accounts, signing apartment leases, getting a phone contract, and many other procedures. Costs ¥200-400 per copy.
Inkan / Hanko (印鑑 / はんこ)
A personal name stamp (seal) used in place of signatures in Japan. A registered seal (実印 / jitsuin) is needed for major contracts like buying property. A simple stamp (認印 / mitome-in) is used for everyday documents. Many procedures now accept signatures from foreigners instead, but having a hanko can still be useful.
National Health Insurance (国民健康保険 / NHI / Kokuho)
Government health insurance for residents not covered by employer insurance. Covers 70% of medical costs (you pay 30%). Enrollment is mandatory. Premiums are based on your previous year's income — expect ¥15,000-50,000/month. Enroll at your ward office when you register your address.
Read the full guide →Employee Health Insurance (健康保険 / Shakai Hoken)
Health insurance provided through your employer as part of social insurance (社会保険). Covers 70% of medical costs. Premiums are split 50/50 between you and your employer, deducted from salary. Generally better coverage and lower individual cost than NHI.
Read the full guide →National Pension (国民年金 / Kokumin Nenkin)
The basic pension system for all residents aged 20-59. Fixed monthly premium of approximately ¥16,980 (2026). Self-employed and unemployed pay directly; employees are automatically enrolled in Employee Pension which includes the national pension component.
Read the full guide →Employee Pension (厚生年金 / Kōsei Nenkin)
Pension for company employees, managed through your employer. Premiums are income-based and split 50/50 with your employer. Includes the National Pension component plus additional benefits. Deducted automatically from salary.
Read the full guide →Lump-Sum Withdrawal Payment (脱退一時金)
A refund of pension contributions available to foreigners who contributed to Japanese pension for 6+ months and leave Japan permanently. Must be claimed within 2 years of departure. Amount depends on contribution period (max 5 years' worth). 20.42% tax is withheld but partially refundable.
Read the full guide →Year-End Adjustment (年末調整 / Nenmatsu Chōsei)
An annual tax calculation done by your employer every December. They reconcile the income tax withheld throughout the year with your actual liability, applying deductions. If you're a regular employee at one company, this usually means you don't need to file a separate tax return.
Read the full guide →Kakutei Shinkoku (確定申告)
The annual tax return filed with the National Tax Agency. Filing period: February 16 - March 15 for the previous year. Required if you are self-employed, have side income over ¥200,000, earn over ¥20 million, or want to claim deductions your employer can't handle (e.g., medical expenses).
Read the full guide →Residence Tax (住民税 / Jūminzei)
A local tax (approximately 10% of taxable income) paid to your city/ward. Based on the previous year's income. First-year residents in Japan typically pay no residence tax. Deducted from salary for employees or paid in quarterly installments for self-employed.
Read the full guide →Furusato Nozei (ふるさと納税)
A popular tax optimization system where you donate to local governments in exchange for regional gifts (wagyu, rice, seafood, etc.) and receive a tax credit for the donated amount minus ¥2,000. Foreigners are fully eligible. Available through sites like Rakuten Furusato Nozei and Satofull.
Read the full guide →Immigration Bureau (出入国在留管理局 / Nyūkan)
The government office that handles visa applications, renewals, changes of status, re-entry permits, and other immigration matters. Major offices are in Shinagawa (Tokyo), Osaka, Nagoya, and Fukuoka. Colloquially called "immigration" or "nyūkan."
Read the full guide →Period of Stay (在留期間)
The duration for which your visa is valid. Varies by visa type: 1-5 years for work visas, indefinite for permanent residents. You must apply for renewal before it expires — ideally 3 months in advance.
Read the full guide →Re-entry Permit (再入国許可)
Permission to re-enter Japan after temporarily leaving. Most foreign residents with a valid Residence Card get a "Deemed Re-entry Permit" automatically for trips under 1 year (no application needed). For longer absences or special circumstances, apply at the Immigration Bureau.
Guarantor (保証人 / Hoshōnin)
A person who guarantees your obligations — most commonly required for apartment rentals. The guarantor is legally responsible if you fail to pay rent. Many foreigners struggle to find a guarantor; alternatives include guarantor companies (保証会社) which charge 0.5-1 month's rent as a fee.
Read the full guide →Key Money (礼金 / Reikin)
A non-refundable "thank you" payment to the landlord when signing a lease. Typically 0-2 months' rent. Common in Tokyo and Osaka, less common in other areas. This is on top of the security deposit. Some listings are "reikin zero" (礼金ゼロ) — no key money required.
Read the full guide →Security Deposit (敷金 / Shikikin)
A refundable deposit paid when signing a lease. Typically 1-2 months' rent. Used to cover damages beyond normal wear and tear. In Kansai region, the equivalent is called "hoshokin" (保証金) and may not be fully refundable.
Read the full guide →Genkin Furikomi (現金振込)
Cash bank transfer — the standard payment method in Japan for rent, utilities, and many services. Done at ATMs, bank counters, or through online banking. Transfer fees (振込手数料) typically ¥150-880 per transaction.
Combini (コンビニ)
Convenience stores (7-Eleven, FamilyMart, Lawson). In Japan, combini are essential infrastructure — you can pay bills, withdraw cash from ATMs (many accept foreign cards), print documents, send packages, buy event tickets, and get residence certificate copies (with My Number Card). Open 24/7.
Tenshutsu Todoke (転出届) / Tennyu Todoke (転入届)
Moving-out notification (転出届) and moving-in notification (転入届). When you move between municipalities, you must file a 転出届 at your old ward office, then a 転入届 at your new ward office within 14 days. Within the same municipality, file a 転居届 (address change) instead.
Frequently Asked Questions
Do I need to carry my Residence Card at all times?
I just arrived — what should I do first?
Can I open a bank account without a phone number?
When can I open a bank account?
Do I need to pay pension if I'm leaving Japan in a few years?
Can I work part-time on a student visa?
What happens if I overstay my visa?
How do I get a Japanese driver's license?
Is My Number the same as My Number Card?
Can I use my foreign health insurance in Japan?
What is the "6-month rule" for bank accounts?
Do I need earthquake insurance?
Disclaimer: This glossary and FAQ provide general information for educational purposes. Rules and procedures change. For specific legal, tax, or immigration questions, consult a qualified professional. This is not legal advice.
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